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Industry Insights
February 20, 2023
February 2, 2024

Top 5 Ziflow Alternatives

Gouri Sasidharan

Top 5 Ziflow Alternatives

February 20, 2023
February 2, 2024
Gouri Sasidharan


In the age of digital transformation, companies are turning to modern technologies to help streamline their workflows. One of the most popular tools for this purpose is Ziflow, a cloud-based approval and collaboration platform. 

While Ziflow has its advantages, there are also other options available that can offer similar features and functions. In this blog post, we will explore some of the best alternatives for this project management tool and the features they offer. 

1. Artwork Flow

Artwork Flow is a team collaboration platform that allows users to review and approve creative work, collaborate with others & enable effective brand asset management. The software helps project managers proof artwork files and share feedback easily.

Artwork Flow - workspace

Key features

  • Eliminate communication gaps and trace accountability for each proofing task with workflows and e-sign features.
  • Compare two versions of a design file for text, visual, and semantic changes.
  • Reduce the time-to-market of your product with faster approval on print media like labels and packaging.
  • Proof over 160 file formats with high-speed rendering at even 6000% zoom, and load files instantly regardless of their size.
  • Free AI-powered proofing tools and easy navigation.


Artwork Flow's pricing plans are as follows: 

  • Small businesses can purchase a Pro plan for $39 per user per month.
  • Large organizations can contact the sales team for custom quotes.

Customer ratings

The average rating of Artwork flow is 4.5 stars.

Final view

Users love the ease and visibility of each Artwork Flow project. With its intuitive DAM and strong collaboration functionalities for creatives, I would personally recommend this platform.

2. Filestage

Filestage is an online proofing software that helps teams meet deadlines by automating their creative proofing process and workflow and inviting reviewers to leave their feedback in a central workspace.

Filestage - work-in-progress

Key features

  • All file formats are supported, including designs, documents, videos, and even live websites.
  • You can set due dates to trigger automated feedback reminders.
  • Compare versions of your content side by side.
  • Set up review steps for various reviewers, such as creatives, clients, or legal experts.
  • Turn comments into a to-do list so you can check off edits for the next version.


Filestage's pricing plans are as follows:

  • The Standard plan at $19 per user per month.
  • The Professional plan at $39 per user per month. 
  • Custom quotes for the Enterprise plan.

Customer ratings

The platform has an average rating of 4.7 out of 5 stars.

Final view

Users like the ability to do group projects and reviews in multiple ways, e.g., folders, versions, and review steps. Some ask for the option to upload files in bulk, not only one by one, as this can be time-consuming. Also, email notifications are often sent a while after comments have been made in the app. 

3. Wrike

Wrike is a full-featured project management software with rich proofing capabilities to help creative teams build and automate custom workflows, stay organized, and deliver projects on time. 

Wrike - rebranding approval

Key features

  • Easy markup and annotation tools for proofing.
  • Using the Activity Stream, a project manager can view activities chronologically, tag team members, and micromanage minor tasks.
  • The option to unfollow activities to declutter your own personal stream.
  • Adobe Creative Cloud extension and other third-party integrations.
  • Web and mobile applications helps you to add comments from anywhere.


Wrike’s pricing structure is:

  • The Free plan with limited features. 
  • The Professional plan at $9.80 per user per month.
  • The Business plan at $24.80 per user per month.
  • Custom quotes for the Enterprise plan.

Customer ratings

On average, customers give Wrike 4.3 out of 5 stars.

Final view

Users like how easy it is to invite clients and collaborators into their workspace to review and approve files easily. They like the flexibility Wrike offers–i.e., how they can create and customize their own workflows to make proofing seamless. However, it can be pricey for smaller teams.

4. ProofHub

ProofHub is a project planning software that helps you plan and deliver projects of all sizes on time. The tool makes collaboration easy and provides a seamless user experience.

Proofhub - project management workspace

Key features

  • Enables easy proofing and markup tools.
  • A project management tool that manages projects seamlessly.
  • Mark milestones to measure and share progress with your team at checkpoints, changes, and stages of development.
  • Web and mobile applications (desktop, Android, iOS).
  • Time-tracking features to keep track of time spent.


ProofHub's pricing structure is:

  • Essential plan starts at $45 per month.
  • Ultimate Control costs $89 per month.

Customer review

On average, customers give ProofHub 4.5 out of 5 stars.

Final view

Users love that ProofHub provides a comprehensive solution for managing creative work and projects. Some would like more options to customize the experience to suit their specific needs, e.g., more control over notifications. 

5. QuickReviewer

QuickReviewer is for creative teams that handle multiple audio, video, and website reviews at the same time. The stakeholders are unlimited and can accelerate the review and approval process. 

QuickReviewer - proofing to carry consistent branding

Key features

  • You can customize email notifications. 
  • You can create smaller teams to securely collaborate on a project and avoid the hassle of a large creative team. Ziflow really doesn’t allow such a feature. The entire team works together but access to certain files are restricted.
  • Adobe Suite integration makes this tool an oasis for your design team, but Ziflow has a limit to the integrations available.
  • Ziflow is available only in English but the new multiple-language feature of QuickReviewer makes it ideal for multilingual teams.


QuickReviewer’s pricing plans are as follows: 

  • Forever Free plan at $0 per month.
  • Pro plan at $35 per month.
  • Premium plan at $100 per month.
  • Custom quotes for the Enterprise plan.

Customer ratings

QuickReviewer is rated an average of 4.6 stars out of 5 by customers.

Final view

As a tool, it is easy to use and understand. Customers love how QuickReviewer provides a great workspace for designers to collaborate. One major drawback they find is the inability to view the previous comments once a new version is uploaded.


There are several great alternatives to Ziflow, but to conclude, choosing the best project management tool depends on the specific needs and goals of your business. 

If you’re looking for a tool that supports your creative teams from front-to-back and vice versa, Artwork Flow, with its advanced workflow automation features, is always a good choice. These features ensure seamless collaboration, efficiency, and optimization throughout the creative process. If you’d like to know more about how the platform can meet your requirements, start a free 7-day trial today!

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