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February 15, 2023
February 28, 2024

Marketing Projects Done Right: The Top Online Proofing Software for Project Managers

Mitha Shameer

Marketing Projects Done Right: The Top Online Proofing Software for Project Managers

February 15, 2023
February 28, 2024
Mitha Shameer


Marketing content needs to be perfect to ensure it resonates with your target audience, but let's face it, the proofing process can be a pain. From back-and-forth email chains to making sure the right person is reviewing the right content, there are plenty of roadblocks that can slow down the process. That's where online proofing software comes in.

In this article, we'll dive into some of the best online proofing software tools available to help project managers in marketing teams streamline their proofing process. From powerful all-in-one project management and proofing platforms to standalone proofing tools, we've scoured the web to find the best solutions for your team. 

So, get ready to say hello to smooth and efficient proofing with the best online proofing software for project managers in marketing teams.

1. Artwork Flow

Artwork Flow is a brand asset management and creative collaboration software that makes it easy to store, organize, and manage marketing creatives. The platform offers a host of free tools to automate the proofing process and deliver error-free creatives, positioning itself as a powerful creative automation tool for marketing, brand, and creative teams.


  • Get complete visibility into workflows to trace accountability in tasks and projects.
  • AI-driven proofing tools and smart checklists make it easy to ensure compliance for labels and packaging assets.
  • Review and approve creatives faster using annotations and checklists.
  • Measure dimensions of design elements, compare two pdfs, check spelling errors, and more.
  • Over 160 file types are supported, and files of any size can be loaded rapidly with high-speed rendering even at a zoom of 6000%.
  • Advanced features such as version control and smart tags to boost efficiency.


The price plans for Artwork Flow are as follows: 

  • Free plan for individuals.
  • Pro plans are available to rising brands for $39 per user each month. 
  • Large businesses can get custom quotes by contacting the sales team. 

Customer rating 

Artwork flow has a 4.5 star rating on average.

2. ProofHub 

ProofHub is an all-in-one project management and proofing platform that allows you to create and review content, assign tasks, and collaborate with your team. The software is intuitive and easy to use, and it comes with a range of features including annotations, version control, and custom workflows.


  • Ideal for small and large teams to manage workflows and collaborate efficiently.
  • Intuitive table view to overview tasks in list forms.
  • Track tasks in auto and manual mode to boost productivity.
  • Supports both desktop and mobile applications (Android, iOS).


The platform offers two pricing options:

  • Users can opt for an essential plan for $45 per month.
  • Big enterprises can choose the ultimate control plan for $89 per month.

Customer rating 

Customers rate ProofHub 4.5 out of 5 stars.

3. QuickReviewer

QuickReviewer is a cloud-based proofing software that allows teams to review and approve various types of digital content, including images, videos, PDFs, and more. The software is known for its intuitive interface, custom branding, and extensive integrations.


  • Easy setup and integration with various file-sharing platforms.
  • Multiple review options, including comments, markups, and version tracking.
  • Customizable branding with the company's logo and color scheme.
  • In-app and email notifications for feedback and approvals.


The platform offers four pricing plans based on the number of users. The plans include a free trial, allowing you to test the platform before committing to a paid plan.

Customer rating

QuickReviewer has a 4.6-star rating based on customer reviews.

4.  Filestage

FileStage is a cloud-based software designed to help teams streamline the content review and approval process. The software offers an intuitive interface and powerful features that make it ideal for marketing teams.


  • Simple and fast set up with support for multiple file formats.
  • Advanced commenting and markup tools for precise feedback.
  • Customizable review workflows with different stages and reviewers.
  • Automated version control and change tracking.


The pricing is based on the number of users and starts at $19 per month for up to five users.

Customer rating 

Customers give Filestage a rating of 4.7 out of 5 stars.

5. GoVisually

GoVisually is a web-based proofing software designed to simplify the collaboration and feedback process for creative teams. The platform offers a range of features and integrations that make it a popular choice for marketing teams.


  • Simple and user-friendly interface for easy collaboration and feedback.
  • Supports various file formats, including images, videos, and documents.
  • The built-in evidence comparison tool makes it simple to see what has changed.
  • Provides video analysis with precise timestamps.


The pricing plan for GoVisually is as follows:

  • Basic: $99 per month for 50 projects and up to 5 users.
  • Professional: $125 per month for 300 projects and up to 5 users.
  • Custom: customized pricing for large enterprises with varied requirements. 

Customer rating 

GoVisually has a customer rating of 4.6 stars.

What are the benefits of using an online proofing tool for project managers?

An online proofing tool for project managers is necessary because it streamlines the review and approval process, improves collaboration, and ensures accuracy and efficiency. 

With an online proofing tool, project managers can easily manage project timelines, assign tasks, track progress, and provide feedback in real-time. This helps to reduce errors, minimize delays, and improve communication among team members. 

Furthermore, using an online proofing tool can enhance the overall project management workflow and make it more efficient, saving time and resources.

Final thoughts

We hope this article has provided you with valuable insights into the best online proofing software for project managers in marketing teams. By choosing the right software, you can streamline your proofing process, improve efficiency, and ultimately deliver top-quality marketing content that resonates with your audience. 

Whether you are looking for a simple, standalone proofing tool or a more comprehensive project management and proofing platform, there is a solution out there for you. Be sure to assess your team's unique needs and requirements before making a decision. To learn more about the pricing and features of the online proofing software we've discussed in this article, visit our pricing page. We are confident that our software will help you streamline your proofing process and improve your marketing content. Thank you for reading, and happy proofing!

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