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July 27, 2022
February 28, 2024

10 Benefits of Online Proofing Software for Creative Teams

Mrignayni Pandey

10 Benefits of Online Proofing Software for Creative Teams

July 27, 2022
February 28, 2024
Mrignayni Pandey


Working on product labels is no easy task. You want to ensure that everything goes out on time so there's no product launch delay. 

Naturally, you don't want to spend time on approvals, revisions, and dealing with deadlines. 

The only way to achieve this is to streamline the process so your workflow can be as efficient as possible. 

So, we're sharing the benefits of online proofing software and the best online proofing software for creative teams. 

Before we get started and jump into the specifics, let’s have a look and understand what online proofing is.

What is online proofing?

Online proofing is the process of checking content pieces and creatives for errors and revisions before publishing them or sending them to be printed. 

You can undertake the process manually, but you don't want to spend hours looking for errors in the material only to find that you still managed to let a few of them slip through the cracks. 

This is where online tools come in.

10 benefits of online proofing software

Here are 10 ways how some of the best online proofing tools can help you fast-track your input and approval process without any headaches as well as help you improve creative output without wasting too much time:

1. Increased efficiency

Using online proofing software can help increase the efficiency of your creative team. With all your documents and files in one place, it is easy to track what needs to be done and when. This can help you avoid missed deadlines and last-minute scrambling.

Also read: Why you need online proofing software for artwork approvals

2. Improved collaboration

Online proofing software can also improve collaboration among team members. With all files stored in one place, it is easy for team members to access and share documents. This can help promote a more collaborative environment and ensure everyone is on the same page.

3. Better quality control

When you use online proofing software, you can be sure that your documents are of the highest quality. With features like version control and document history, you can easily track changes and ensure that only the most recent and up-to-date version of a document is being used.

4. Increased productivity

One of the benefits of online proofing software is that you can free up time for your creative team to focus on more productive tasks. With less time spent on administrative tasks, your team will be able to be more creative and produce better results.

5. Decreased costs

Online proofing tools also allow you to make changes to your proofs quickly and easily. This can save you a lot of time in the revision process. And, if you are working with a client on a tight budget, online proofing can help you save money by eliminating the need for expensive printouts.

6. Greater flexibility

With online proofing software, you have the flexibility to work from anywhere. Whether in the office or out of town, you can easily access your documents and files from any computer with an internet connection. This can help you stay productive even when you are away from the office.

7. Improved customer service

When you use online proofing software, you can provide your clients with a better experience. If your client had a misspelled label, there’s a high chance that it would leave room for counterfeit products and decrease their brand reputation. 

8. Better organization

With proofing software, you can keep your project files organized and easily accessible. This can help you save time when you are looking for a specific document or file. You can also use features like tags and keywords to help you organize your files.

9. Enhanced security and accountability 

When you use online proofing software, you can be confident that your project files are safe. With security features like password protection, file encryption, and the ability to track who makes changes to a document and when, online proofing can help prevent mistakes and improve accountability within your organization.

10. A better overall experience

When you use online proofing software, you can improve your overall experience as a creative team. By making the most of all the benefits of online proofing software, you can be sure that you will be more productive, efficient, and organized.

The best online proofing software

Here are some of the best online proofing software at your disposal.

1. Artwork Flow

Online Proofing Software by Artwork Flow

Artwork Flow is one of the best online proofing software and creative management tools available today. It offers a wide range of benefits for packaging designers and review teams in highly-regulated industries. 

The AI-enabled software helps you spot typos and incorrect colors instantly and is the perfect tool for managing your artwork and keeping it error-free. 

Additionally, it also offers smart tools like FDA Smart Proofing and FSSAI Smart Proofing to ensure your packaging designs are compliant. 

2. Filestage

Online Proofing Software by Filestage

Filestage is a cloud-based file review and approval tool for businesses. It helps companies streamline their review and approval processes by providing a centralized platform for all stakeholders to view, comment on, and approve files.

Filestage is designed to be user-friendly and easy to use. It offers a variety of features to help businesses optimize their review and approval processes.

3. GoVisually 

Online Proofing Software by GoVisually

GoVisually is an online proofing tool that helps teams manage their design projects more effectively. It allows users to upload their designs and share them with others for feedback and collaboration. The platform also provides a range of tools for managing comments and making and tracking revisions.

Also read: Best proofing software for brand teams 


When you're working in a fast-paced industry, you want to ensure that you launch products on time and there are no errors on their labels. 

So, you want to streamline your artwork proofing process to ensure that you spend less time on revisions. 

Obviously, manual proofing isn't going to cut it. This is where an online proofing tool comes in. 

One of the most obvious benefits of online proofing software is that it ensures your content is error-free before it goes live. It can save you time and embarrassment later on.

Additionally, it can help increase efficiency, improve collaboration, and promote a more productive workflow. 

So, invest in online proofing and brand asset management software like Artwork Flow to simplify the process.


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