Design project tracking strategies to get more done

Mrignayni Pandey

Content strategist, and copywriter.
December 29, 2022

Design project timelines form complex landscapes that aren't often easy to navigate. In this blog, we explore effective strategies to get the most out of your design projects.

It doesn’t matter whether you’re a new or experienced project manager — your goal is to successfully complete a project. But before doing that, you must track how the project is progressing.

The best way to do this is to find a consistent and effective way to keep track of a project, as it will be easier to predict whether it will be completed successfully or to course correct before something goes wrong.

In this article, we’ll explain project tracking, the problems you might run into when tracking multiple projects and how to keep track of projects at work. Here’s what’s covered in the article:

What is project tracking?

Project tracking is a project management technique that monitors the progress and status of tasks in a project. It helps project managers provide accurate project status reports and show the progress made compared to the original plan.

Additionally, it helps them understand which major tasks and milestones have been completed and whether the project will be completed on time.

In short, project tracking enables project managers and stakeholders to see what has been accomplished thus far, which tasks remain, which roadblocks have been encountered, and what resources are required to overcome them.

Problems managers face while tracking projects

Managing multiple projects simultaneously without a plan can lead to burnout and missed deadlines.

As a result, it’s important to identify any issues that may arise during the process to overcome them and produce results successfully.

So, we’ve put together a list of the most common issues that can arise when managing and tracking multiple projects simultaneously.

5 strategies to track and manage projects efficiently

These five strategies will show you how to keep track of your projects and ensure that you complete them on time, even during uncertain situations. 

Develop a plan

Whether you are managing a single project or a group of projects, you must create a project plan for each one separately. Only then will you be able to keep track of project activities and provide a clear work scope to your team.

The project plan includes the following things:

Prioritize your projects and tasks

When managing and tracking multiple projects at the same time, prioritizing your work is an excellent strategy that saves you valuable time and effort. Here are some steps that can help you successfully define a priority project.

Use a creative collaboration tool 

If you’re working on multiple projects, it’s impossible to keep track of everything from the beginning to the end. 

So, take advantage of end-to-end creative collaboration tools like Artwork Flow to ensure that you complete all the projects on time. Here’s how Artwork Flow helps with tracking your projects:

Adjust to change

As a project manager, you are likely aware that changes in project management are almost unavoidable, especially if there are multiple ongoing projects at the same time.

And without a change control procedure, you will lose control over your work, and projects will fail as a result.

So, decide what you must do to stay on track in case your project’s priorities have shifted. Assess the problems you may come up with and determine if you’ll need to incorporate changes to your work scope, budget, or timeframe. 

Hold regular meetings

Meetings are necessary to check in with everyone and see how the projects are progressing. So, hold weekly company meetings to make everyone aware of who is working on what. If you have a smaller organization, you can also hold biweekly one-on-one meetings to track progress. 

Here are a few golden rules for holding effective and productive project update meetings:

In order to save time:

Wrapping up

Project tracking ensures that you adapt to changes quickly and complete multiple projects on time without getting your team burnt out. 

The best way to keep track of your projects is to develop a plan, set up project tracking systems to view progress, prioritize your projects, adjust to change, and hold regular meetings with your team members. 

About Artwork Flow

Artwork Flow is an end-to-end project management tool that manages your entire workflow and simplifies creative collaboration and artwork management

It helps you create templates, workflows, and checklists to collaborate with team members and go to market on time. 

For more information on how Artwork Flow can help, check out the case studies, or contact us right away for a free demo or free trial.

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